Pre-shipment proof should verify product identity, quantity, dimensions, artwork, packaging and shipment readiness. It is evidence for the agreed order—not a substitute for inspection standards.
What the proof should establish
The buyer should be able to identify the product, order and packaging from the evidence. Random close-ups without labels or quantities are less useful.
Recommended evidence
- Representative finished products from the batch
- Diameter, bore and key dimension checks where agreed
- Front and back artwork
- Inner packing and labels
- Carton quantity and shipping marks
- Total cartons, pallets or shipment units
- Loading or dispatch evidence where available
Use an order reference
Include the purchase order, item code or batch reference in the file name or visible note. This reduces confusion when several OEM projects are produced at the same time.
What proof cannot replace
Photos do not replace laboratory tests, performance tests or third-party inspection when these are required by the contract. The acceptance method should be agreed before production.
Questions buyers also ask
Are photos enough for final inspection?
Only if the buyer and supplier agreed that photo confirmation is the acceptance method. Some orders require dimensional, performance or third-party inspection.
Should every carton be photographed?
Not normally. Use representative and total-quantity evidence, unless the contract requires a specific inspection plan.
Can video be used?
Yes. A short continuous video can help show product, packaging and quantity relationships more clearly.